Guide for Central Office

Table of Contents

1. Login as a Central Office Admin

2. Admin Portal Interface

3. User Management

3.1. Teacher

3.1.1. View Teacher List

3.1.2. Create a New Teacher Account

3.1.3. View a Specific Teacher Account

3.1.4. Verify User

3.1.5. Edit a Teacher Account

3.1.6 Delete a Teacher Account

3.2 Student

3.2.1. View Student List

3.2.2. Create a New Student Account

3.2.3. View a Specific Student Account

3.2.4. Edit a Student Account

3.2.5. Delete a Student Account

1. Login as a Central Office Admin

The homepage of DepEd Commons is at https://commons.deped.gov.ph/admin/. To login as a Central Office Administrator, input your administrator credentials on the login form. Click login and you will be redirected to the Admin Portal Dashboard.

On your initial login, you will be redirected to your account profile. You will be asked to update your temporary password.

Figure 1. DepEd Commons Admin Login Page

 

2. Admin Portal Interface

The user interface for the Admin Portal is very straightforward and easy-to-use. In this chapter, we will discuss the four (4) main parts of this portal. 

Figure 2. Admin Portal Dashboard

Dashboard is the homepage of the Admin Portal. It contains the bulk upload script, the link to send user report to your email, and teacher's telco demographics.

 

3. User Management

There are five kinds of users in DepEd Commons: an administrator, an uploader, an approver, a teacher, and a student. As an admin, you have the access to manage teacher and student accounts. You can create, view, edit, and delete these two types of users.

 

3.1. Teacher

This chapter will focus on managing teacher accounts. As an admin, you can view the list of teachers, create a new one, and you can also view, edit or delete an existing one.

 

3.1.1. View Teacher List

To view teacher accounts, simply click Users on the navigation bar and select Teacher Accounts.

On the top, you can filter the list by clicking a specific status:

• Pre-approved - users that have been added to the database of the system and will no longer need to sign up
• Self-signed - users that have gone through the signup process

More filters are available if you click the filter icon on the right. Available filter fields are:  Name, Email address, Is Teaching, Invite Sent, Confirmed, Verified, Region, Division, and Municipality.

Figure 3. Teacher Accounts List

 

3.1.2. Create a New Teacher Account

Step 1. On the navigation bar, click Users then select Teacher Accounts.  

Step 2. On the upper-right portion of the page, click the "New Teacher Account" button.

Step 3. Fill out the new user form (account information, personal info, and location assignment).

Step 4. Click the "Create Account" button.

After creating a user, a confirmation email will be sent to them. This is part of their approval process, so it is very important that you have encoded the correct email address.

 

3.1.3. View a Specific Teacher Account

Step 1. On the navigation bar, click Users then select Teacher Accounts.  

Step 2. Search the specific user, and click the View button on the right.

In the view page, you can see the following data:

 

3.1.4. Verify User

An account can only be verified if the user has already confirmed their email address. To verify a teacher account, follow these simple steps:

Step 1. On the navigation bar, click Users then select Teacher Accounts. 

Step 2. Click the View button on the right.

Step 4. Click the Verify button on the upper-right portion of the view page.

 

3.1.5. Edit a Teacher Account

Step 1. On the navigation bar, click Users then select Teacher Accounts. 

Step 2. Search the specific user, and click the Edit button on the right. 

Step 3. Update the account details.

Step 4. Click the "Update Account" button.

 

3.1.6. Delete a Teacher Account

Step 1. On the navigation bar, click Users then select Teacher Accounts. 

Step 2. Search the specific user, and click the Delete button on the right.

 

3.2. Student

This chapter will focus on managing student accounts. As an admin, you can view the list of students, create a new one, and you can also view, edit or delete an existing one.

 

3.2.1. View Student List

To view student accounts, simply click Users on the navigation bar and select Student.

On the top, you can click on the headers to arrange the list. For example if you click on Confirmed At then it will display the most recently confirmed student account.

More filters are available if you click the filter icon on the right. Available filter fields are:  Email address and Activated.

Figure 4. Student Accounts List

 

3.2.2. Create a New Student Account

Step 1. On the navigation bar, click Users then select Students.  

Step 2. On the upper-right portion of the page, click the "New Student" button.

Step 3. Fill out the new user form (profile and credentials).

Step 4. Click the "Create Student" button.

After creating a user, a confirmation email will be sent to them. This is part of their approval process, so it is very important that you have encoded the correct email address.

 

3.2.3. View a Student Account

Step 1. On the navigation bar, click Users then select Students.  

Step 2. Search the specific user, and click the View button on the right.

In the view page, you can see the general information about the student account.

 

3.2.4. Edit a Student Account

Step 1. On the navigation bar, click Users then select Students.

Step 2. Search the specific user, and click the Edit button on the right. 

Step 3. Update the account details.

Step 4. Click the "Update Student" button.

 

3.2.5. Delete a Student Account

Step 1. On the navigation bar, click Users then select Students.

Step 2. Search the specific user, and click the Delete button on the right.